302 Main Street Old Saybrook, Connecticut 06475-1741
BOF MINUTES REGULAR MEETING FEBRUARY 4, 2014 7:00 P.M. First Floor Conference Room |
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BOF Attendant Members Absent Members
David LaMay, Chairman
Brad Thorpe, V. Chairman
Tom Stevenson
Breck Lindley
John O’Brien
Barry O’Nell (via phone)
Greg Gernhardt
In Attendance
Carl Fortuna, First Selectman
Lisa Carver, Finance Director
Bob Fish, Treasurer
Barry Maynard, Tax Collector
Michael Spera, Chief of Police
Don Lucas, Building Inspector
Gerri Lewis, Clerk
Mr. LaMay called the meeting to order at 7:00 p.m.
Mr. LaMay led in the pledge.
None
IV. APPROVAL OF MINUTES 1/7/2014
Mr. LaMay asked for a motion to approve the minutes.
A Motion was made by Mr. Thorpe and seconded by Mr. Stevenson to approve the January 7, 2014 minutes.
Motion passed with 2 abstentions.
V. TAX COLLECTOR REPORT
Mr. Maynard passed out and discussed in detail the following:
- Tax Levy by Grand List year; beginning numbers subject to adjustments and audit;
- Mill Rate History of Old Saybrook from 1967;
- January, 2014 receipts record; and
- Grand List 2012 advance collection and monthly receipts.
Ms. Lindley requested that the Tax Collector email these reports to her.
These lists and discussion in detail can be had in the Tax Collector’s office with Mr. Maynard.
VI. BUILDING INSPECTOR REPORT
Mr. Lucas referred to the memorandum of November 7, 2013 wherein he provided a quarterly report on building department activities of the first quarter of fiscal year 2013-2014. He discussed the work demands of the office, summary of permits, revenues and activity values. For the fiscal year 2013-2014, is expected 1200 permits issued and approximately $252,000 in fees collected. Mr. Lucas noted that these figures do not include any estimates for Max’s Place or the new Police Headquarters facility.
He noted that the work load of his office has been impacted by the effects of Tropical Storm Irene as well as Super Storm Sandy.
Mr. Thorpe inquired about sending final permits electronically via PDF. He also inquired about postage; inspections; cell phone; permits program software and open building permits.
The board was given a financial statement of the Building Department budget.
Mr. Stevenson inquired regarding houses now being built according to new elevation standards in flood zones. He also inquired of Mr. Lucas’ credentials. Mr. O’Brien inquired of Mr. Lucas’ capability of keeping up with the inspections. Mr. Gernhart inquired of Mr. Fish projections of estimates of revenue. Ms. Lindley inquired of overtime for clerk.
Mr. LaMay thanked Mr. Lucas.
VII. FINANCE DIRECTOR REPORT
Ms. Carver reported on the following:
- Town email for board
- Budget workshops
- Health Insurance; working with brokers
- Union Negotiations
- Updating Contractors AFSME
- Community Rating Program for flood insurance and improvements
Mr. LaMay thanked Ms. Carver for her report.
Mr. Fortuna reported that the Pension Board voted to increase employee contributions. He also noted that the budget is available and invited the board to attend the budget workshops.
Mr. Stevenson inquired of Ms. Carver the security of the filing system of Personnel records.
VIII. TREASURER REPORT
Mr. Fish passed out the General Fund Operating Budget for fiscal year 2013/2014, ending January 31, 2014. He noted that we were right on schedule with expenditures, and we are in great shape with revenues including State of Connecticut. He noted that heart & hypertention payments will go over by more than $25K. Mr. LaMay inquired about auditors contracts. Mr. O’Brien inquired about the Town Garage and the electric.
Mr. LaMay thanked Mr. Fish
IX. SELECTMAN REPORT
Mr. Fortuna briefly discussed the following:
- North Cove Outfitters building under contract
- L&M Medical building
- Retrofit near completion on police building
- Vicky Duffy retiring end of February
Mr. Stevenson inquired about how Ms. Duffy is paid.
- Search for Park & Rec Director will be done by Park & Rec commission
Mr. O’Nell inquired regarding WPCA and special assessment bond in budget.
Mr. Stevenson inquired re Policy & Procedures and when they will be complete. He also inquired about cell phone usage and stipends for the same. Mr. O’Brien also inquired re the Special Assessment Bond.
Mr. LaMay thanked Selectman Fortuna.
X. LIAISON REPORTS
Mr. Thorpe reported the next police Commission meeting will be 2/24/14. He noted that budget to be up about $300k.
XI. COMMENTS FROM THE CHAIR
Mr. LaMay noted that the town meeting is May 5th. He noted that Mr. Bonin would be at a meeting when there is no snow pending. For the board’s convenience, he passed out a calendar of meetings including special meetings to discuss the budget.
XII. ADJOURNMENT
A motion to adjourn was made by Mr. Thorpe at 8:32 p.m. and seconded by Mr. Stevenson and it was so voted unanimously.
This meeting in its entirety is recorded on disc in the Town Clerk’s Office.
Submitted: Gerri Lewis, Clerk
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